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Job opening

Administrative Manager

Staff category: 

  • Staff

The Advancing New Standards in Reproductive Health (ANSIRH) program seeks an experienced administrative operations professional to manage operations, assist with short and long-term planning, and improve administrative processes for an office of approximately 50 staff members.

The Administrative Manager will coordinate and perform multiple essential components of the program including human resources, finance, Information Technology (IT), space / facilities, communication, and other administrative functions that vary in scope and complexity. Specific duties include developing and implementing systems related to employee onboarding and training, staff inclusion and engagement activities, managing space planning, supply inventory, and vendor relations, including IT and other contractors.

This position will report to, and work in close collaboration with ANSIRH’s Director of Administration and Policy to manage the program’s administrative team and support the day-to-day function of ANSIRH’s 12 project and research teams. S/he will work with minimal direction and demonstrate strong, independent judgment in analyzing problems and selecting methods and techniques for obtaining solutions for an off-campus program.

The Administrative Manager will supervise the program’s administrative support staff (two people) and provide overall support and guidance for the research and support staff working throughout the program.

Required Qualifications

  • Bachelor's degree in any field and / or equivalent experience / training
  • Three to five years of relevant experience
  • Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, accounting, equipment and supply inventory tracking, space management, vendor management, budget forecasting, IT security practices, tenant relations, and contracts and grants regulations and guidelines
  • Solid knowledge of common computer programs including Microsoft Office, Excel, and PowerPoint
  • Strong skills in short-term planning, analysis, problem-solving, and customer service
  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
  • Excellent judgment to know when to act independently and when to consult supervisor
  • Ability to use discretion and maintain confidentiality
  • Strong attention to detail
  • Ability to multi-task within demanding timeframes

Preferred Qualifications

  • Experience in an academic research environment
  • Experience in nonprofit (or similar) administrative operations
  • Experience in a mission driven environment
  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
  • Thorough knowledge of nonprofit operations, processes, protocols, and procedures

To apply, visit: http://bit.ly/AdmnMGR8_19

ANSIRH

Advancing New Standards in Reproductive Health (ANSIRH) is a collaborative research group at UCSF and a program of the Bixby Center for Global Reproductive Health, a multi-disciplinary academic center focused on the most pressing need for adolescent sexual health, family planning, abortion policy, maternal health and sexually transmitted infections. The Bixby Center is a key research entity of the Zuckerberg San Francisco General Hospital (ZSFG) Division of the Department of Obstetrics, Gynecology and Reproductive Sciences (Ob/Gyn & RS) at UCSF.

At ANSIRH, we conduct innovative, rigorous, multidisciplinary research on complex issues related to people’s sexual and reproductive lives. Our work is informed by understanding of the role that structural inequities play in shaping health. We believe in the importance of research in advancing evidence-based policy, practice, and public discourse to improve reproductive wellbeing. We envision a world in which all people have the resources, support, and freedom to achieve reproductive wellbeing. We value integrity, collaboration, innovation, cultivation, and justice.

ANSIRH is committed to building and supporting a diverse and inclusive workplace. As UCSF employees, ANSIRH faculty and staff have access to a comprehensive benefits package (retirement, health, dental, commuter, etc.), as well professional development opportunities, wellness programs, and many other benefits (https://ucnet.universityofcalifornia.edu/working-at-uc/index.html). In addition, ANSIRH prioritizes continuous learning, work-life balance, and employee engagement.

OBSTETRICS, GYNECOLOGY & REPRODUCTIVE SCIENCE

The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob/Gyn & RS) is a major academic Department in the School of Medicine, engaged in clinical, research, and training activities at the Parnassus, Mt. Zion and San Francisco General Hospital (SFGH) campuses, as well as satellite locations throughout the Bay Area, with an annual operating budget of $77.2 million and the new Betty Irene Moore Women’s Hospital at Mission Bay. The OBGYN Department has 102 full-time faculty, 136 other academic appointees, 39 post-doctoral fellows, 20 clinical fellows, 36 residents, 136 voluntary clinical faculty, and 266 staff. The mission of the UCSF Department of OBGYN & Reproductive Sciences is to improve the lives and health of all women through excellence, innovation and leadership in Patient Care, Scientific Discovery, Education, Advocacy. “Leading the way in women’s health.”

ABOUT UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Banner photo: © 2009 Jana Carrey. 

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ANSIRH is a program within the UCSF Bixby Center for Global Reproductive Health and is a part of UCSF's Department of Obstetrics, Gynecology & Reproductive Sciences.

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